Tag: mental models

What I learned last week (#30)

Learned last week: Don’t wait to say thank you, a new productivity tool, one-way and two-way doors, and more.

The importance of doing it now: My last day with Microsoft was last week and I thought I’d have a lot more time in the final weeks/days to say thank you to all of those people that I learned from and who helped me out. I got to a few but, for most, the time ran out. A good reminder to tell people your thankful the moment you think about it (technology is your friend here), don’t wait until it’s too late. The end of my leaving note that I posted last week read as follows:

If you find yourself in Scotland in the near future, please drop me a line. It’s been an honor and a pleasure to work with you all and I will forever be grateful for all you have taught me. As Elbert Hubbard once said, so here is a handclasp over the miles, and I am, yours sincerely, 

-Nick

“There will come a time when you believe everything is finished. That will be the beginning.” – Louis L’Amour

A potential replacement for Trello and OneNote: I learned about a tool called Notion last week and am in the process of trying it out to track all our UK move stuff (instead of OneNote/Trello). Pretty interesting so far.

Thinking about niche over broad: LinkedIn recently posted a bit about how it’s algorithm is changing, which I thought was pretty interesting. I like to say I’m not interested in getting the most ‘likes’, but I am hoping to contribute something of value, and there aren’t too many other ways to gauge whether I’m doing that or not. I thought the best practice of sharing content that is “niche over broad” is insightful way beyond social posts, and applies to all types of creating. Are you going for the masses or are you trying to make something that you know will be valued by at least one person out there? What are you giving up with each approach?

Niche over broad

– We know from our data that members are more interested in going deep on topics they’re interested in. Consistently we see better conversation around niche ideas (eg #performancemanagement) than the broad (#management).
– Use hashtags (we recommend no more than three) to help other members find the conversations that match their own interests.

New music to move (and work) to: I saw The True Loves play at big Microsoft event recently (they were formerly fronted by Grace Love) and their album Famous Last Words has been on regularly while we’ve been packing up getting ready for the move.

Very few decisions actually matter: Loved this post from Charlie Kindel, One-Way and Two-Way Doors, which is centered around a Jeff Bezos quote from one of his shareholder letters. At the end he links to an article by Richard Branson on the same topic. Leaving Microsoft last week after 13 years was definitely a two-way door decision. But leaving and moving to Scotland, probably less so. Similar to the 80/20 rule, spend time only on the decisions, priorities, tasks, etc. that really matter! 🙂

“Some decisions are consequential and irreversible or nearly irreversible – one-way doors – and these decisions must be made methodically, carefully, slowly, with great deliberation and consultation.” 

“But most decisions aren’t like that – they are changeable, reversible – they’re two-way doors. If you’ve made a suboptimal two-way door decision, you don’t have to live with the consequences for that long. You can reopen the door and go back through. These decisions can and should be made quickly by high judgment individuals or small groups.”

Favorite book excerpt:

All the good stories are out there waiting to be told in a fresh, wild way. Mark Twain said that Adam was the only man who, when he said a good thing, knew that nobody had said it before. Life is like a recycling center, where all the concerns and dramas of humankind get recycled back and forth across the universe.

From Bird by Bird by Anne Lamont

(Oh, and that drawing is from one of my old sketchbooks from 1995 that I’ve been combing through as we get ready to move. I decided to keep that one. Woo ha!)

What I learned last week (#22)

Learned last week: The right to repair, the limitations of maps, and doing something kind for yourself.

The right to repair movement: I wasn’t tracking this until recently, but Right to Repair is a National Issue.

All that unfixable stuff doesn’t disappear when we are forced to replace it. It piles up. Electronic waste is the fastest growing part of our waste stream. It is often toxic and poses grave health risks. The increase in this kind of waste is fed both by the growing number of products with electronics in them and the shrinking lifespan of those products. A 2015 study found that “the proportion of all units sold to replace a defective appliance grew from 3.5% in 2004 to 8.3% in 2012, in what [researchers] deemed a ‘remarkable’ increase.”

I love the idea of making our devices serviceable, up-gradable and longer-lasting. I wonder if we’ll look back at the last decade or so as an era of lazy design, manufacturing and business practices as a result.

New blog that I’m reading: I heard about Shane Parrish and the Farnam Street blog (https://fs.blog) from a recent Making Sense podcast and it’s like discovering Wait But Why all over again, I can’t stop reading it. One idea/model that caught my attention was Understanding the Limitations of Maps.

Bill Bryson explains in A Short History of Nearly Everything, “such are the distances, in fact, that it isn’t possible, in any practical terms, to draw the solar system to scale. … On a diagram of the solar system to scale, with the Earth reduced to about the diameter of a pea, Jupiter would be over a thousand feet away, and Pluto would be a mile and half distant (and about the size of a bacterium, so you wouldn’t be able to see it anyway).”

Maps are furthermore a single visual perspective chosen because you believe it the best one for what you are trying to communicate. This perspective is both literal — what I actually see from my eyes, and figurative — the bias that guides the choices I make

Favorite book excerpt of last week:

“…having the intention to meditate is itself a meditation. This practice encourages you to arise an intention to do something kind and beneficial for yourself daily, and over time, that self-directed kindness becomes a valuable mental habit.”

from Chade-Meng “Meng” Tan’s section titled Three Tips from a Google Engineer in Tools of Titans by Tim Ferriss

Quote I’m pondering:

“Be brave. Take risks. Nothing can substitute experience.”

Paul Coelho

New music I’m listening too while working: GoGo Penguin – A Humdrum Star. Artist info below.

GoGo Penguin are a band from Manchester, UK, featuring pianist Chris Illingworth, bassist Nick Blacka, and drummer Rob Turner. The band’s music features break-beats, minimalist piano melodies, powerful basslines, drums inspired from electronica and anthemic riffs. They compose and perform as a unit. Their music incorporates elements of electronica, trip-hop, jazz, rock and classical music.

What I learned last week (#14)

Learning from last week: breaking the chains of discouragement, re-buying my most-used piece of gear, and a ‘now’ page.

  • A useful metaphor for handing adversity and keeping a positive outlook: Unfortunate things are caused by a chain of unfortunate decisions, and it can be discouraging to view a situation through this lens. Alternatively, one can also look at it from the perspective that by making one right decision, or doing something good, the chain can be broken and a whole new chain can begin. There’s always an opportunity to course-correct. 
  • A need to re-buy one of my most essential pieces of gear: Icebreaker 200 Oasis Leggings are one of my most-used pieces of clothing. Perfect for fall/winter/spring outside activities. I live in them during the weekend and I recently had to get rid of a couple of pairs that were literally disintegrating.
  • What a ‘now’ page is: A friend sent me Derek Siver’s now page and, aside from the content of his status being very relevant to ours (he’s relocated to another country), I love the concept of a “Now” page (see others at https://nownownow.com/) and have set one up here.
  • Useful encouragement to get on with it: “Someday” is a disease that will take your dreams to the grave with you. Pro and con lists are just as bad. If it’s important to you and you want to do it “eventually,” just do it and correct course along the way. – from the 4-Hour Workweek by Tim Ferriss

What I learned last week (#12)

A useful perspective on passion, a new service that reminds me what I’ve read, and reasons to keep reading.

  • A different perspective on answering the question “what you are passionate about?”: With the upcoming move, I’ve been doing a lot of writing and thinking about what I want to do next for work. As part of that, I’ve been thinking a lot about, and answering, similar questions to this. The postWork before passion by Seth Godin, and related TEDx talk from Terri Trespicio, resonates with me here. Instead of trying to articulate what I’m passionate about, I choose to be attentive to the fact that I’m constantly discovering things I’m interested in, that there are so many interesting and worthy problems out there to solve, and that I want to do work that matters.
  • A service so useful I can’t believe Amazon doesn’t own them: I recently started using Readwise.io. They send you 5 highlights from your e-book library at random each day and you can tag and organize them. It’s been surprisingly good for me. I’m a big Kindle reader and highlighter/note taker, and although I export my notes into OneNote, having them sent to me inevitably puts things in front of me I wouldn’t of revisited. It makes me want to read even more.
  • A thought-provoking essay on reading: Sticking with the theme this week of reading, Reading in the Age of Constant Distraction made me ponder what I love about reading (and how I feel when I go for extended periods without it).
  • Continuing to work on mindfulness and came across this (a highlight from my Readwise digest): From Zen and the Art of Motorcycle Maintenance by Robert M. Pirsig: “The past cannot remember the past. The future can’t generate the future. The cutting edge of this instant right here and now is always nothing less than the totality of everything there is.”

A Drawing A Day

This experiment, during a summer break between junior and senior years of high school, is rooted in life skills I’m still trying to master.

I want to be an artist!

I would say this to myself and others while I was growing up. It was a big, nebulous goal that I actively worked on in fits-and-starts throughout my childhood and into adulthood. I loved the practice of art but also romanticized an artist lifestyle that I would surely one day realize. Why did I want to be an artist? What habits and techniques did I need to develop to get me there? I didn’t know, I just knew I like it. My goal proved effective on it’s own as a way to focus energy in a general direction, but I could feel that some things were left out. For one, I wasn’t very intentional about achieving my goal.

intentional (adj): done on purpose; deliberate.

I’ve generally felt that new years resolutions are only partially effective, similar to my experience with the goal of being an artist. The same way I’m put off by the question “where do you want to see yourself in 5-10 years”, resolutions tend to be, at least for me, at risk for being too big to wrap my arms around and too focused on a destination versus the journey. Instead of just having big resolutions/goals, I’ve learned that I have to first have solid principles that ground me as well as a set of good habits and routines that support the experiments necessary to improve and progress toward my goals.

The Experiment

I recently remembered an “experiment” I did when I was 16. It was the summer of ’96, and while my sister and I went to school in Seattle, in the summers we visited my Dad in Wyoming. This meant that I didn’t have the distraction of my classmates, and in a surprising moment of wisdom, I took advantage of that situation. I set forth a goal of spending an hour per day doing one drawing. The only real criteria I set was that the drawing is done completely in one sitting. I remember that I was really interested in becoming a better artist and I knew I had to practice in order to advance to the next level, but I wasn’t very disciplined at setting aside time and always felt like I needed an idea before I started. In turns out what I really needed was to get out of my own way. I obviously didn’t think of it in any deep way though, I just enjoyed drawing.

So, I got a sketchbook specifically for the task and every afternoon, sometime between 3pm-5pm, I sat down at the desk in my room and did a drawing. The subject of most of these were of superheros and heroic adventure scenes and high-flying car chases, and a lot of them are not very good technically (my figure proportions are way off), but I did it. I filled an entire sketchbook front-to-back with full drawings, and I “finished” them by spraying fixative on at the end (thus they wouldn’t smudge). They exist to this day. There is even one or two that I love.

I drew action scenes like this a lot. Seattle Five-0!
Landscapes and buildings, definitely my thing.
This is where I started to find my style.

The Result

Even though the habit of a drawing a day was simple in theory, it wasn’t easy. Sometimes I didn’t really want to draw, or didn’t feel like I had a good idea for what to draw, but regardless I sat and and drew something.

Until last week, I hadn’t thought about a drawing a day in years and was almost shocked when I remembered how much satisfaction, joy and energy it gave me as a teenager. A drawing a day was a step towards being something I wanted to be and was totally in my control. It required the simply the discipline to put a pencil to paper and move it. A purpose, goal and action aligned.

A drawing a day led me to ultimately pursue web design, begin a career in technology and was a precursor for my approach to other changes that have most positively impacted my life. Recent examples include experimenting with my diet (going 30 days without caffeine, alcohol, gluten, meat, etc) and another experimenting with mindfulness (starting with 10 min meditations a day for 30 days).

Experimenting with your life frees you to create differently, but you need to choose new causes (intentions) consciously. If you don’t choose different intentions consciously, unconscious parts of your personality (the frightened parts) will choose them for you, along with the consequences they will create for you.

Gary Zukav, from the article Intentions and Effects

As I reflect on the past year, I can see that I’ve been pretty good at setting goals (although I can always be better at making them more SMART) and am all-in on progress through experimentation for achieving those goals, but I still struggle with feeling buffeted about by things outside of my control and sometimes feel that I don’t have an internal compass. What’s open for experimentation vs not? How should I choose what to prioritize? How do I weather different challenges and emotions with confidence? What I’ve been searching for can be summed up brilliantly by the following:

“You might not always achieve success, but you can always behave honorably. You can act in alignment with essential values, attaining the peace of mind I call ‘success beyond success.”

Fred Kofman, from the book Conscious Business

The Next Level

My next step is to spend more time developing and refining my “why” (thank you Simon), also know as my principles, and lining up my goals and actions accordingly. Here’s the framework I’m (experimenting) with in order to be more intentional:

  1. Establish principles. I have a list of principles that I have been building and refining over the past year. These are the things that provide the foundation for my intentions and who I want to be. Want help figuring these out? Try this: write down three people you admire. Now write down 3+ traits each of them have that are the basis for your admiration. Those are the same traits you want to have and, I bet, already do. An example of a principle I have is to focus on quality over quantity, and a sub-bullet under that is focusing on on depth of experience vs a material goods.
  2. Set clear goals. I have a written list of goals, the things I’d like to explore or make happen. These build off of my principles and can and will change. An example of one of my goals is to be a self-published writer and an artist. Another is to move to Scotland with the family.
  3. Make progress be experimenting. I treat all my tactics as really small, achievable experiments. This is the path to achieving my goals, as they force action and naturally lend themselves to adaptation. Setting aside 60 mins to draw and write each day for the next 6 months is an example. Creating content for this blog with my wife is another.
  4. Reflect and refine. I try to do reflection on a weekly and monthly basis, it’s so important. Thinking about what’s worked and what hasn’t tends to feel like wasted time, as we want to just get on with the next thing. Spend more time here than you want to and it will benefit. After all, that’s how your principles came about in the first place!

In many ways setting goals is the easy part. The challenge is in knowing yourself well enough to set the right goals, and in having the discipline to sit down and work on them, one drawing at a time.

What I Learned Last Week (#4)

A weekly list of things I learned, discovered, or was reminded of in the past week.

  • A reminder about how little time we have with those we love: I thought about the article The Tail End from Wait But Why as I was pondering the new year coming up, our planned move and how we may not see some people for a long time because of it. Also, if you want to do some existential pondering, check out The Fermi Paradox.
  • Different models for understanding who we are and who other people are: Enneagram and the Big Five (aka OCEAN) personality trait models. I think both of these seem like interesting ideas to explore. I use the word “ideas” purposefully, as any framework or model will have it’s flaws, but taking time to reflect on what makes you and others operate the way you do from different perspectives is a good use of time. For more info on Big Five, I’m going to check out Making Sense of People by Sam Barondes.
  • How personalized medicine is transforming your healthcare: This article from National Geographic really blew me away. We have had a couple friends staying with us over the holidays that are both doctors in the pharmaceutical industry and many of the stories in this article resonated with them. The continuous monitoring of your health and the ability to tap into the body’s immune system to fight disease, versus using drugs, were particularly compelling.
  • Another meditation app: I heard about Waking Up from Sam Harris on recent Tim Ferriss podcast and think I’ll give it a try. I want to experiment with a refresh of my daily practice and his approach sounds interesting.

Read this before you go back to work

To me by me. A reminder before going back to work after time away.

Hey there,

You are about to go back to work after some time off. Maybe you just finished the weekend or you were off for a couple of weeks for the holidays, it doesn’t really matter. You’re going to need to get back in the groove of things and it’s highly likely you will feel overwhelm along the way because it’s happened before. Many times. In fact, it always happens.

See if this sounds familiar:

It’s Monday and you are looking forward to getting back to work so you can get back to your routine (alone time, finally!), contribute to something with like-minded people and do meaningful work. You get up and do your morning workout and are feeling pretty good. You sit down before looking at mail or other inputs and start making lists and getting organized so you can be intentional and focused right off the bat. Hell yes!

Seems all good but quickly that to-do list gets long and you start realizing how much stuff there is that was left hanging before you left or that you’ve committed to doing to meet your goals. Then, you look at your calendar and realize how many things shifted around, how many new things are there and, shit, what you actually scheduled that you need to prepare for and you need be “on” for a meeting an hour. Along with that, you start looking through all of the emails, messages, notifications up, and holy shit there is zero time to sort through it before you are sucked into the “Hey, how was the break?” catch-up conversation and you never got to really think about things before your first meeting starts.

This is the tipping point. Recognize that feeling of overwhelm? Say hi. It’s here just like we knew it would be. Now you have a choice.

One path is to dig in and grind. You can try to catch-up while in your meetings, not being fully present, get through your unread messages, not fully comprehending them, and get a partial list of your to-dos down on paper, which adds to the feeling of overwhelm. Now you’re still feeling behind, and you feel bad for how you showed up in that meeting. This is the path of resistance.

The other path is to realize that beginning again will be a bit messy, and focus on doing things well versus doing things fast. Focus on being present, only reading or working on what you can do with full attention, connecting with people and asking them what you can help with, be ok with a lot of unread stuff. Stay centered on your intention and don’t sacrifice quality. This is the path of acceptance.

Which path will you choose? Here is a checklist of things that have worked for you in the past and that you should pay attention to:

  1. Set the right conditions up-front. Ensure your good autopilot is turned-on prior to arrival. Eat healthy, sleep well, exercise and take care of yourself the day before.
  2. Be intentional. Set your intention for the day and week, keep perspective (practice zooming out), manage your to-do list and limit work in progress.
  3. Stay present. Focus on making the next 5 minutes rock. Don’t worry about the future, it will take care of itself.
  4. Fly high. Don’t give any mental space to negativity, blame, or criticism. People will forget the problems of the day but they will remember the way you handled them.
  5. Be gentle with yourself. The golden role applies in reverse. How you treat yourself is ultimately the way you will treat other people.

That’s it, now go get ’em. You’re going to do great.

Love,
-Yourself